Productivity in an office setting is always one of the key worries most office managers deal with on a daily basis.
In smaller cities, it doesn’t seem to be such a serious issue as it is in large metropolitan areas like London, but there are several reasons why your office staff might be a bit distracted. If you are finding that productivity isn’t what it should be, here are some tips to help you bring productivity up to where you need it to be.
1. Keep Distractions to a Minimum
Actually, in a London office, distractions are the main detriment to productivity. It can be a bit difficult to drown out the sights and sounds of a city with a metro population of more than 9 million people at the latest estimate.
These distractions are even greater when office windows overlook busy streets and if the office isn’t somewhat soundproofed – those distractions are intensified to a great degree. It is suggested that office managers make an effort to keep staff away from windows and when at all possible, use soundproof walls and panels to minimise noise in the workplace.
2. Declutter Work Areas
Another detriment to productivity is clutter. Make it office policy to keep files stored neatly (if you haven’t gone paperless!) and desks cleared of clutter throughout the workday. How many times have you personally reached for a file or a scrap of paper with a number written on it only to get distracted in the search? You know it’s there somewhere, but where?
If you make it office policy to keep desks and work areas free from clutter, you’ll find productivity improves almost immediately.
3. Regular Cleaning Is a Must
Keeping office space and work areas free from clutter is good, but keeping it clean proves even more helpful. Unless you have maintenance and janitors on staff, this is a task that is often overlooked on a regular basis.
Office cleaning companies like Regional Services can be hired to keep your office floors and facilities clean and sanitised. Whether you want to schedule a service daily or weekly, you will notice that a clean office boosts morale and productivity will improve as well.
4. Communication Is Key
Some office managers schedule daily meetings while others meet with staff weekly or monthly. However, it is vital to keep the lines of communication open at all times because the slightest problem can create a huge obstacle in the workplace. With an ‘open door policy‘ office managers can address any questions or complaints as they arise which will, in turn, send that employee back to work in a better frame of mind.
While there are a number of advantages to having your office centrally located in London, there are some pitfalls as well. Working in a busy office with multiple distractions can hinder productivity, but with a few tweaks in the workplace, you will notice major improvements. Keep distractions and clutter to a minimum and the lines of communication open and watch how quickly things improve.