5 Business Benefits Of Clocking In Machines

published Jul 04, 2022
2 min read

Monitoring employees’ contributions can be essential to achieving your business’s long-term and short-term goals. Usually, it’s done by tracking their time and attendance with the help of devices, like clocking in machines. It refers to a device designed to clock an employee in and out of their work.

Although there are many other innovative attendance tracking devices on the market today, clocking in machines remain one of the popular ways to monitor the hours that the employees spend at work. In fact, investing in this attendance tracking tool can be helpful to businesses in several ways.

Keep reading this article to learn the five business benefits of clocking in machines.

Streamline Payroll Process

One of the essential benefits of clocking in machines is streamlined payroll processes. Generally, your business handles different tasks to keep your operations running smoothly. Aside from the administrative responsibilities, you also need to pay attention to the financial aspect of your business, which includes the computation of your employees’ salaries and wages.

However, manual payroll processing can be susceptible to inaccuracies, especially if there are mistakes in the entry of workers’ attendance and time records on your sheets or analogue systems. Unfortunately, when this happens, you’ll more likely face a conflict with the affected employees and the department responsible for attendance tracking and payroll processes. This is one reason why clocking in machines are essential to businesses.

By investing in clocking in machines from Egress Systems and other providers, you can make the payroll processes more efficient, thereby reducing the likelihood of errors in calculating salaries and wages. With this attendance tracking tool in place, your business doesn’t have to manually record information because employees’ time and attendance and other payroll components are stored in one location. Just generate the reports from the device, and an accurate payroll record will be ready.

Apart from avoiding cases of salary complaints, your business can reduce the work of the payroll staff, and, in turn, they can focus on more important matters of your business.

Provide Precise Hours Tracking

Sometimes, employees engage in fraudulent activities to get the most out of their salaries and wages. This means they’d tamper with their time and attendance records. When this happens, your business will not only waste unnecessary money, but also have to deal with precise records.

To avoid this, using clocking in machines can be an excellent option. With this device, you can make the most out of accurate records. More importantly, your business can minimize the risks of fraud perpetrated by your employees for their personal gains.

Enforce Company Policies

In order to boost business productivity, monitoring employee behaviour is essential. Since they’re being paid in exchange for the services, you need your workforce to follow company policies, especially regarding time and attendance.

Fortunately, you can enforce company policies properly by putting clocking machines in place. These systems can be set up to track each employee’s schedule. For example, the machines can notify the managers if a particular worker is late, early, or has worked overtime. You can also use records from the devices to discipline erring employees and reward those with excellent work performance.

Save The Business With More Money

Generally, processing payments can be expensive. Aside from buying an attendance tracking tool, your business may have to hire more payroll staff to handle the payroll process. These things would require your business to spend a considerable amount of money in the long run.

Hence, if you want to minimize payment processing overheads, your business can invest in clocking in machines. With this system, you can take advantage of innovative features, like biometric signatures and easy report generation. For example, you can create accurate reports from the system and use them for payments. Consequently, your business can save money by reducing the number of payroll staff, eliminating the need for manual attendance tracking, and avoiding poor payroll management.

Provide Your Business With Data Backup

In today’s digital world, digital record keeping plays an essential role in the success of your business. Without it, your organization may be in huge trouble. For example, if you deal with situations like insurance claims and lawsuits, the lack of digital records would adversely affect your chances of getting a favourable outcome. This is where clocking in machines becomes beneficial for your business.

With these attendance tracking devices, you can easily access digital records of your employees’ time and attendance. By quickly producing copies from the database, you can reduce the possibility of facing insurance disputes and court proceedings. Consequently, you can protect your business’s reputation in the long run.

Final Thoughts

With the information mentioned above in mind, investing in clocking in machines, indeed, has several benefits to your business. You can streamline payroll, track employee time precisely, implement company policies, save money, and provide your business with data backup. Hence, if you think your business needs a clocking in machine, start shopping around now to get the right one.

Johanna Dalton
HR Manager

Johanna Dalton is an HR manager with over 10 years of experience. She shares her knowledge on HR-related matters, from recruitment to HR tools and software, through guest posts. In her free time, Johanna enjoys baking for her kids and reading books.